POTENTIAL SAVINGS USING ONLINE-PROJECT.NET'S
DOCUMENTATION AND INFORMATION MANAGEMENT SYSTEM

    The following identifies the potential savings that can be realized by using Online-Project.Net's web-based documentation and information management system.

    Conservatively speaking, we estimate that savings of nearly 20% of engineering fees are likely to be realized by going online with your project documentation. And this is after the cost of web site management is accounted for. To some this is almost unbelievable; however, regardless how precise the figure, it is still clear, after consideration of the following cost reduction factors, that utilizing our system will result in significant savings. The following table lists various means by which putting your engineering project documentation online will save you money: (Click the button to the left for a more detailed explanation of the particular item.)

By Doing This
Engineer Saves
Client Saves
Eliminate much of the expense of labor for document reproduction, distribution and filing.
2.25%
2.00%
Eliminate a significant part of the out-of-pocket cost of document reproduction
0.5%
0.25%
Eliminate a good portion of the project's mailing and shipping expenses
0.2%
0.0%
Avoid lost time due to misinformed or non-informed project personnel
0.4%
0.0%
Save time searching for and finding project email (12/min/day)
2.5%
0.25%
Save time searching for and finding information on the project
0.6%
0.1%
Save time searching for and finding information on other projects
0.8%
0.0%
Avoid having to rework your design due to delayed client response
1.0%
0.0%
Enable clients to process the design review more effectively
0.0%
0.2%
Reduce the time for cleaning up and archiving project documents
0.6%
0.6%
Reduce the cost of storage of project documents
0.6%
0.3%
Improved the efficiency of the review and comment process with online colaboration
1.0%
1.0%
Reduce project management fees through improvements and efficiencies in management operations
3.0%
1.0%


13.45%
5.70%

    Totaling the above table, we find there are engineer's savings of about 13.0% and client's savings of 6% to be realized by using a web-based system for documentation and information management. However, besides the above cost reduction factors, there are a number of other factors that can also result in significant cost savings. These factors are grouped as intangible cost savings. They are intangible because they do not necessarily relate directly to a specific project, but rather tend to improve the overall operations and quality of engineering services, thereby leading to indirect benefits. For estimating purposes it is assumed that the aggregate of the following factors will result in a bottom line savings of at least another 1% in engineering operations.

    • Improve Client Goodwill

    Using online documentation techniques, clients are impressed by the highly organized fashion in which you can document their projects. They appreciate the ease by which they can access that documentation, and in general will give recognition to those firms who implement such systems. This means more repeat customers with a consequential reduction in marketing efforts to retain them.

    • Enhance Marketing

    When marketing your company's services, the online project web site makes for an impressive presentation. Your project related experience as well as your approach to managing your projects can be demonstrated in a very convincing manner and tends to make potential clients more receptive to you than would otherwise be the case.

    • Gain Accessibility Away from Office

    When away from the office, whether at home, out of town, or just away, having your project documentation online offers you the ability to always keep up to date on project happenings. For project managers, or those who may need to have access to project documents when away from the office, this extra convenience can save a great deal of time and trouble, thereby benefiting the bottom line.

    • Improve Quality

    Engineering companies are constantly striving to improve the quality of their services, and one of the best ways to accomplish this is through improved communications. Better communications and more collaboration results is less ambiguity and fewer errors, resulting in a higher quality design.